when your are supporting a dynamic business needs,ofter there will be lot of initiatives planned and lots of overlaps and also each lines of business will have different priorities. having a regular intake meeting would be a good way to come up with the roadmap and also way to set or meet the stake holders expectations.
often most projects or initiatives will be assessed against there lines
Costs
Benefits
Effort
Resources
also other and most important thing to consider is 'importance' ,some initiatives though are more costly if they are the ones needed and important to make company's vision a reality ,then they are given priority.
to conduct effective intake meetings
1. Get right participants, its not a town hall meeting ,keeping crowd limited is good ,typically have your business leads ,and your delivery leads ,BSA's ,if needed resource mangers.
2.Understand each 'initiatives' priorities , and timing , ROI etc
3.Evaluate dependencies ,some projects may depend on others
4. if needed do a Risk assessment
5. discuss and come up with sequence plan and get a buy in.
